Event Manager Internship
DEPARTMENT: Operations
REPORTS TO: Event Supervisor
POSITION LOCATION: Indianapolis, IN
FLSA STATUS: Non-Exempt, Seasonal
Pay $16 per hour
DURATION OF INTERNSHIP: Spring 2025 – Summer 2025. Flexible start and end dates along with scheduled times to accommodate school schedules.
COMPANY SUMMARY:
Eclipse is a one-of-a-kind staffing company bringing security, guest services, parking personnel and janitorial capabilities together for one, custom staffing solution:
- When it comes to world-class events, Eclipse has a wealth of experience. We are a pre-qualified vendor at the Indiana Convention Center, the exclusive security provider for the Indianapolis Motor Speedway, a janitorial provider for Gainbridge Fieldhouse, and the exclusive parking provider for Republic Parking and Butler University.
- Eclipse is a Certified Woman Owned Business, providing the highest level of staffing experience.
- We have over 500 employees on our active roster. We provide high-quality, experienced staff.
- Eclipse Staffing and Security provides security, janitorial, parking and event staff services to over 100 clients a year
POSITION SUMMARY:
Be a part of the team that maintains the most professional solutions for safety and security. The Event Manager is responsible for Scheduling talent, making sure the event is up and running per the client's request, maintaining communications with the client, along with other operational needs as they arise. Interns will learn and participate in the overall planning and maintenance of events. Perspective interns should have the goal of working as a Public Safety Office or in the Public Safety and Risk Management industry. This is a hands-on learning experience intended to help the candidate grow professionally. This is a flexible internship; beginning and ending dates can be adjusted. Accommodations can be made for those looking for part time work throughout the school year along with daily work schedules to accommodate school schedules or other situations.
SPECIFIC DUTIES:
- Scheduling and conducting interviews with new talent
- Under the guidance of the operations leadership team, participate in the planning, execution, and follow up of all events.
- Assist in all aspects of daily preparations leading up to events.
- Assist in the post event review with the client
QUALIFICATIONS:
Supervisory Responsibilities
- This position requires supervision of the guards assigned to the event.
Education
- Currently pursuing, or graduated with, a degree in Public Safety or Risk Management.
Skills/Experience
- Candidate must possess a positive attitude, strong work ethic, attention to detail, eagerness to learn, and organizational skills.
- High integrity, strong people skills, and effective communication skills.
- Innovative thinker and self-starter with perseverance to work on a team to succeed.
- Requires valid driver's license.
- Pass background check and drug screening
Benefits for Interning with Eclipse Staffing and Security
- Experience being a part of a team that was the first company in history to successfully get over 300,000 people through Open-gate metal detectors prior to the running of the Indianapolis 500. .
- Gain experience in preparing for, hosting, major events including the Indianapolis 500 and the Brickyard 400 race weekend.
- Uniform polos provided for events
- Experience world class events on a weekly basis.
WORK HOURS:
- Interns working a full-time schedule must be available for 40+ hours per week. Overtime may be required for special events such as Indianapolis 500 and Indiana State Fair. flexible scheduling can be arranged to accommodate students' class schedules or other special circumstances, which will be discussed during the interview process.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Regularly required to talk and listen
- Frequently required to stand; walk; use hands or feel; and reach with hands and arms
- The position involves walking or standing for long periods of time throughout the day
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee will frequently work outdoors, which requires physical strength and stamina to endure extreme heat, cold, rain and other adverse weather conditions.
- Employee may be exposed to fumes or airborne particles, moving mechanical parts and vibration.
- The noise level in the work environment can be loud, due to professional racing events or music events.